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Italy-Bologna, ITA

Office Coordinator

 

Office Coordinator
Italy-Bologna, Croatia

About us

We are a technology powerhouse that designs, engineers, and manufactures the world's most advanced automotive technology and hypercars. Bytes to bolts, Rimac is where everything happens.

Our teams develop and produce both hardware and software solutions for our flagship, record-breaking hypercar, the Nevera, as well as for other automotive manufacturers’ vehicles. Working on technology solutions for partners such as Porsche, Hyundai, Aston Martin, Koenigsegg, Automobili Pininfarina, and others, gives Rimac a unique position of a technology leader in the high-performance electric vehicle industry. The stakes are high.

As a fast-moving company, we nurture a high-performing culture. If you are interested in joining, you must be prepared for relentless learning, adapting, and embracing new technologies. We expect an easy-going person, but also self-driven, entrepreneurial, and highly independent in their work, that will enjoy rising to the challenge and have fun pushing the limits of technology.

Our expectations are high. And we can only achieve our goals with the dedication and collaboration of our exceptional team. Our ambition is to deliver and go the extra mile. We need to expand our already industry-leading team, find the best people, and lead the charge.

The Office Coordinator is responsible for providing administrative and operational support to ensure the smooth and efficient functioning of the satelite office in Italy. This role involves coordinating various office activities, managing administrative tasks, and serving as a point of contact for employees and external stakeholders. The Office Coordinator plays a crucial role in maintaining a productive and organized work environment.
 

Regular tasks

Administrative Support: Perform various administrative tasks such as managing correspondence, handling incoming calls and emails, scheduling meetings, preparing reports, and maintaining office records and files.

Office Operations: Oversee day-to-day office operations and ensure all office equipment and supplies are well-stocked and maintained. Coordinate with vendors and service providers for office maintenance, repairs, and supplies

Facilities Management: Ensure a clean, safe, and organized office environment. Coordinate with facility management and address any issues related to maintenance, security, and health and safety regulations.

Communication: Serve as a point of contact for employees, clients, and visitors. Maintain a professional and welcoming atmosphere by greeting visitors, answering inquiries, and directing phone calls and messages to the appropriate staff members.

Event Coordination: Assist in the planning and coordination of office events, meetings, conferences, and other activities. This may involve arranging logistics, booking venues, coordinating with external vendors, and preparing materials.

Travel Coordination: Assist with travel arrangements for employees, including booking flights, accommodations, and transportation. Process travel expenses and ensure compliance with company policies.

Office Supplies and Inventory: Monitor office supply levels, place orders, and manage inventory. Ensure necessary supplies are available and coordinate with vendors for timely delivery.

Document Management: Organize and maintain office documents, records, and files. Implement effective filing systems and ensure documents are easily accessible to authorized personnel.

Team Support: Collaborate with other administrative staff and provide support as needed. Assist with onboarding new employees, coordinating team activities, and facilitating internal communication.

Ad hoc Tasks: Undertake additional tasks and projects as assigned by the management team. This may include conducting research, preparing presentations, and assisting with special initiatives.

 

Skills and competencies: 

  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Proven experience in an administrative or office support role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficient in Italian and English 
  • Proficient in using office software (e.g., MS Office Suite) and basic knowledge of office equipment and systems.
  • Attention to detail and ability to prioritize tasks effectively.
  • Problem-solving skills and ability to work independently.
  • Professionalism, reliability, and a positive attitude.

We look forward to hearing from you!